Best Property Management Apps for iPhone 2025

Property management isn’t limited to office desks anymore. With platforms like RIOO, managers can handle leasing, maintenance, payments, and tenant communication, all from one easy-to-use mobile app. Managing on the go has become the new standard for property teams.

At the same time, there’s no shortage of choices. From full-featured tools like AppFolio and Buildium to simpler apps for smaller portfolios, each offers something different.

This guide compares the best property management apps for iPhone in 2025, covering features, pricing, and ideal use cases so you can find the one that fits your business best. 

At a glance: 

• Property management apps make it possible to handle leasing, rent collection, maintenance, and tenant communication directly from an iPhone.
• The right app depends on portfolio size and needs, ranging from lightweight tools for independent landlords to advanced platforms for large property managers.
• Mobile apps improve efficiency by enabling on-the-go management, faster tenant communication, digital payments, and real-time insights.
• RIOO offers an all-in-one platform for managing both residential and commercial properties from a single app. Other options like iGMS and Hostaway focus on short-term rentals, while TenantCloud and Innago cater to smaller landlords.

What is a Property Management App?

A property management app is a mobile tool that helps landlords, property managers, and real estate teams run day-to-day operations directly from their smartphones. Instead of relying on spreadsheets or desktop software, these apps give you access to core functions like:

• Tenant management: Store tenant details, manage leases, and track renewals
• Rent collection: Accept online payments and automate reminders
• Maintenance tracking: Create, assign, and monitor work orders on the go
• Communication tools: Message tenants, vendors, or team members in real time
• Financial reporting: View cash flow, expenses, and property performance

For iPhone users, property management apps bring flexibility and efficiency by allowing work to continue anytime, anywhere. 

Why Choose a Property Management App?

Property management today looks very different from even a few years ago. Rising tenant expectations, remote work trends, and the need for faster digital communication have pushed property professionals to rethink how they manage daily tasks. Relying only on desktop software or manual systems is no longer enough.

Here’s why mobile-friendly property management apps matter more than ever:

• On-the-go management: The best property management apps for iPhone let you handle rent collection, maintenance requests, and lease tracking anytime, without waiting to get back to your office computer.
• Faster communication: Tenants expect quick updates. Apps with built-in chat, email, or SMS tools help reduce delays and improve tenant satisfaction.
• Paperless transactions: From digital lease signing to mobile rent payments, apps cut down on paperwork and speed up operations.
• Real-time insights: With instant access to reports and notifications, you can spot issues early and make decisions faster.
• Competitive edge: Tech-savvy landlords attract and retain tenants by offering modern conveniences like online payments and mobile service requests.

In short, property management apps are no longer optional. They’re becoming the backbone of efficient, tenant-friendly property operations.

Also read: The Ultimate Checklist: 10 Features for Efficient Landlord Software

The Best Property Management Apps for iPhone in 2025

Choosing the right property management app depends on your portfolio size, rental type, and the specific workflows you want to simplify. To help you cut through the noise, here’s a quick side-by-side comparison of the leading tools.

The chart gives you a snapshot of how these platforms stack up, but the real differences show up once you dig into their features. Let’s break them down one by one.

1. RIOO

RIOO is an all-in-one property management platform designed for residential and commercial portfolios of any size. Unlike tools that focus only on a single function, RIOO brings together leasing, finance, facility management, and tenant engagement into one mobile-friendly system. 

Key Features:

• Leasing & Tenant Management: Streamline the entire leasing cycle from tenant acquisition and screening to contracts, renewals, move-ins, and move-outs.
• Finance & Accounting: Gain real-time visibility into income, expenses, and vendor management with automated rent collection and secure payment tracking.
• Facility & Maintenance Management: Create, assign, and monitor service requests while tracking assets, utilities, and scheduled maintenance tasks directly from your phone.
• Community & Tenant Portals: Provide tenants and community managers with mobile access for payments, communications, and updates.
• Property Configuration & Customization: Configure units, buildings, towers, and even land or community setups with detailed amenities and compliance tracking.
• Integrations & Scalability: Connect with leading third-party tools and scale seamlessly across residential, commercial, student housing, retail, and industrial portfolios.

Best For: Property management companies and organizations handling large or diverse portfolios that want a single, future-ready platform accessible on iPhone.

2. AppFolio

AppFolio is a comprehensive property management solution designed for residential, commercial, student housing, and community association portfolios. It helps streamline daily tasks like leasing, accounting, maintenance, and tenant communication, all from a single platform.

Key Features:

• Leasing Tools: Online applications, digital lease agreements, and tenant screening.
• Accounting & Reporting: Automated rent collection, payment tracking, and customizable financial reports.
• Maintenance Requests: Tenants can submit detailed work orders, and managers can assign vendors quickly.
• Communication: Centralized messaging system with alerts for tenants and owners.
• Automation: AI-powered assistants and workflow automation reduce manual work.

Best For: Property managers seeking a robust, all-in-one solution with strong automation and reporting.

3. Buildium

Buildium makes managing residential and association properties straightforward by combining accounting, leasing, maintenance, and community management in a single platform. It’s particularly well-suited for small to medium property portfolios that need a reliable and easy-to-use system.

Key Features:

• Tenant & Lease Tracking: Manage applications, leases, renewals, and tenant records in one place.
• Accounting & Payments: Automated rent collection, expense tracking, and full general ledger accounting.
• Maintenance Management: Track requests, assign vendors, and monitor progress.
• Community Features: Support for homeowner and condo associations with dues collection and board communication tools.
• Reporting: Access detailed financial and operational reports for better decision-making.

Best For: Managers of residential properties or community associations who need a reliable, easy-to-use platform.

4. DoorLoop

Focused on streamlining day-to-day operations, DoorLoop provides a clean interface and flexible tools for landlords and property managers. Its automation features and marketing integrations make it a strong choice for growing residential or mixed-use portfolios.

Key Features:

• Automated Payments: Collect rent online with recurring payment options and automated reminders.
• Accounting Tools: Built-in bookkeeping with income, expenses, and financial reporting.
• Tenant Management: Track applications, leases, and renewals with digital recordkeeping.
• Maintenance Tracking: Submit, assign, and monitor maintenance requests seamlessly.
• Marketing Tools: Create and syndicate listings to multiple rental sites.

Best For: Landlords and managers seeking an all-in-one platform that balances ease of use with professional-grade features.

5. TenantCloud

TenantCloud offers customizable management tools for small to mid-sized landlords and teams. It combines essential features like rent collection, tenant portals, and expense tracking with flexibility that adapts as portfolios grow.

Key Features:

• Rent Collection: Accept online payments with automatic reminders and late fee settings.
• Tenant Portal: A self-service hub for tenants to pay rent, submit maintenance requests, and communicate.
• Accounting Dashboard: Track income, expenses, tax reports, and financial performance.
• Lease Management: Create, store, and renew leases digitally.
• Marketing Support: Build rental listings and post them to popular platforms.

Best For: Independent landlords and small teams that want affordable, customizable tools without unnecessary complexity.

6. iGMS

iGMS is a property management platform designed primarily for short-term rental hosts and managers. With strong integrations for Airbnb, Vrbo, and Booking.com, it streamlines day-to-day operations for vacation rentals.

Key Features:

• Channel Management: Sync listings, calendars, and availability across multiple booking platforms.
• Automated Messaging: Set up pre-scheduled messages and responses for guests.
• Financial Tracking: Manage payouts, service fees, and detailed financial reports.
• Team Management: Assign tasks like cleaning and maintenance with notifications.
• Guest Communication: Centralized inbox to handle all guest inquiries.

Best For: Short-term rental owners and vacation rental managers looking to automate workflows and keep bookings organized across channels.

7. Hostaway

Built for professional vacation rental managers, Hostaway emphasizes multi-channel booking, CRM, and workflow automation. It excels for teams handling multiple listings and scaling operations across platforms like Airbnb and Vrbo.

Key Features:

• Channel Manager: Seamless integration with Airbnb, Vrbo, Booking.com, and other OTAs.
• Reservation Management: Unified dashboard to track bookings, guest details, and payments.
• Automated Workflows: Streamline messaging, reviews, and task assignments.
• CRM Tools: Manage guest relationships and track communication history.
• Analytics & Reporting: Gain insights into revenue, occupancy rates, and performance metrics.

Best For: Professional vacation rental managers and agencies who need advanced automation and multi-channel booking management.

8. Landlord Studio

Landlord Studio is designed specifically for independent landlords and small property managers who want an affordable yet powerful way to oversee their rental operations. It focuses heavily on financial management and tenant tracking, giving landlords a clear picture of their rental income and expenses.

Key Features:

• Income & Expense Tracking: Easily log rent payments and property-related expenses.
• Automated Rent Reminders: Notify tenants about upcoming or overdue payments.
• Document Storage: Keep leases, receipts, and other records organized in one place.
• Tenant Management: Store tenant details, lease terms, and communication history.
• Reporting Tools: Generate tax-ready financial reports to simplify bookkeeping.

Best For: Independent landlords and small-scale property managers who want a cost-effective, easy-to-use property management tool.

9. Innago

Innago is a simple and free property management software built for landlords and small property managers. It emphasizes ease of use while still offering a full suite of essential tools, making it a great choice for those who want efficiency without added costs.

Key Features:

• Online Rent Collection: Accept payments via ACH, debit, or credit card.
• Lease Management: Create, sign, and store digital leases.
• Tenant Screening: Run credit, criminal, and eviction history reports.
• Maintenance Tracking: Tenants can submit requests online, and landlords can track progress.
• Customizable Permissions: Manage roles and access for team members or property owners.

Best For: Landlords and small property managers seeking a free, user-friendly platform with core management features.

10. ResMan

ResMan combines accounting, tenant management, and reporting with specialized tools for affordable housing and multifamily properties. Its analytics and dashboards provide insights across complex operations.

Key Features:

• Comprehensive Accounting: Full general ledger, budgeting, and reporting capabilities.
• Compliance Tools: Built-in support for affordable housing and HUD compliance.
• Tenant & Lease Management: Streamlined workflows for leasing, renewals, and resident communication.
• Maintenance Management: Track and assign work orders with detailed reporting.
• Business Intelligence: Advanced dashboards and analytics for portfolio-wide insights.

Best For: Professional property management companies handling large or specialized portfolios.

Also read: Top Features to Look for in Property Management Software

What to Look for in a Property Management App for iPhone

Choosing the best property management apps for iPhone requires focusing on features that impact daily operations and long-term efficiency. Consider these key points:

• Portfolio Size and Property Type: Apps like RIOO can handle large, mixed residential and commercial portfolios with multiple property types. Smaller landlords or single-property owners may prefer TenantCloud or Innago, which simplify core workflows without unnecessary complexity.
• Essential Features: Look for tools that match your daily needs, such as automated rent collection, maintenance request tracking, digital lease management, tenant communication portals, and short-term rental support if applicable.
• User Experience: Evaluate mobile interfaces for speed, clarity, and ease of navigation. An app that reduces steps for routine tasks like rent reminders or maintenance assignments saves time and prevents errors.
• Mobile Capabilities: Confirm that the app offers offline access, push notifications, and real-time updates. These features allow you to act quickly on tenant requests, even when internet connectivity is weak.
• Scalability and Integrations: Ensure the app can expand as your portfolio grows and connect to accounting tools, CRM systems, or payment processors for a fully unified workflow.

Selecting an app with these criteria ensures efficient property management from your iPhone, reduces manual work, and supports growth without requiring constant platform changes.

Key Mistakes to Avoid When Picking a Property Management App

Even experienced landlords and property managers can make avoidable errors when selecting a property management app. Recognizing these pitfalls helps you choose a platform that actually improves operations.

Many apps offer flashy dashboards, AI tools, or advanced reporting, but these don’t matter if they don’t match your daily processes. An app that complicates routine tasks like rent reminders, maintenance tracking, or tenant communication can slow productivity. Map features to your actual workflows before making a choice.

1. Ignoring Mobile Performance

Not all platforms perform well on iPhone. Apps that lag, require multiple steps for basic tasks, or fail to update data in real time create bottlenecks, especially for property managers who work on the go. Look for fast, intuitive interfaces and offline capabilities that keep operations running smoothly even without a strong internet connection.

2. Overlooking Integrations

Property management involves multiple systems, including accounting, payment processing, CRM, and tenant portals. Choosing an app that does not integrate seamlessly forces manual reconciliation, increases errors, and slows down reporting. Check for real-time syncing and API compatibility before committing.

3. Choosing Based on Price Alone

Low-cost or free solutions can be appealing, but they often lack scalability, automation, or robust reporting. Switching platforms as your portfolio grows can be expensive and disruptive. Consider the total cost of ownership, long-term efficiency, and growth potential over the initial price.

4. Neglecting Support and Security

Apps without reliable customer support or regular updates leave you exposed to bugs, downtime, or security risks. iOS-specific protections like encryption, Touch ID or Face ID login, and remote device wipe are essential. Choose vendors who prioritize ongoing improvements and proactive security.

5. Ignoring Onboarding Needs

Even the best app fails if your team is not trained. Poor adoption leads to underused features, inconsistent workflows, and data gaps. Plan internal adoption carefully and evaluate the vendor’s training and support resources.

Avoiding these mistakes ensures your app fits operations, supports decision-making, and scales with your portfolio.

Final Thoughts

The right property management app can make the difference between scrambling to keep up and running your rentals like a well-oiled machine. While each tool brings something valuable to the table, not every platform is designed to scale smoothly with your business.

That’s where RIOO stands out. 

Built with both independent landlords and growing property managers in mind, it combines modern design, intuitive features, and automation that actually saves time instead of creating more work. From handling tenant communications to simplifying rent collection and reporting, RIOO gives you everything you need in one platform.

If you’re ready to cut down on manual tasks and get back to focusing on your properties, book your demo now.

FAQs

1. What features should I look for in property management apps for iPhone?
Look for tenant management, rent collection, maintenance tracking, document storage, messaging, reporting, and calendar/task views.

2. Why choose an iPhone app over desktop software?
iPhone apps let you work from anywhere. You can respond to tenant requests, manage tasks, upload photos, and access documents instantly without being tied to your desk.

3. Do these apps work offline or in areas with weak internet?
Some apps offer limited offline functionality, such as cached tenant data or draft messages. Always confirm this feature before selecting an app.

4. How secure are iPhone property management apps?
The best apps include iOS-specific protections like encryption, Touch or Face ID login, and remote device wipe options to keep sensitive data safe.

5. Can I integrate these apps with other tools?
Yes, many apps integrate with accounting software like QuickBooks, CRMs, and payment processors. Look for platforms that support APIs and real-time syncing.