Efficient property management is crucial in 2025, especially for those managing large portfolios. In the United States, the property management software market is expected to reach $2,5020 million by 2030. We understand the vast industry growth in recent years. Because it involves handling maintenance requests for multiple properties.
The right software can provide the tools to enhance team collaboration. Being a property manager, this is one of your top priorities.
That's why we’ve compiled a list of the top 10 rental property management software for 2025. This blog will help businesses automate tasks, improve tenant relationships, and offer better financial visibility.
RIOO is ideal for property managers overseeing large portfolios or multiple property types, offering custom workflows and scalability.
Property management software varies based on portfolio size; TurboTenant is ideal for small landlords, while RIOO and Buildium excel for larger operations.
Many top tools like AppFolio and RIOO integrate with accounting software. On the other hand, others, such as TurboTenant, have limited integration options.
Automation of tasks like rent collection, maintenance requests, and tenant communication saves time and increases operational efficiency.
Rental property management software is a tool designed to organize the many tasks associated with property management. From lease management to maintenance tracking, these platforms centralize operations, enabling property managers to oversee multiple properties simultaneously. This is true; otherwise, 85% of property managers wouldn't adopt technology, which is essential for their success.
The core benefits of using property management software include:
Automates rent collection, lease management, and maintenance tracking
Centralizes communication between tenants, owners, and vendors
Improves accuracy, reducing human error and ensuring compliance
Enhances scalability, allowing property managers to grow without added complexity
Offers detailed financial reporting, helping managers monitor profitability and expenses
When evaluating the top 10 rental property management software, be sure to consider the key features you need to look for.
Also Read: How Property Management Companies Can Streamline Maintenance with Smart Tools
When evaluating property management software, it’s crucial to focus on the features that will best support your specific business needs. With so many options available, choosing the right solution can feel overwhelming. The ideal software should offer flexibility, scalability, and integration capabilities to ensure it grows with your business.
Key features to consider include:
Lease management: Efficiently track lease dates, renewals, and tenant details.
Maintenance tracking: Organize reporting, resolution, and follow-ups on maintenance requests.
Tenant communication portals: Provide a platform for tenants to submit requests, make payments, and access important documents.
Financial reporting & accounting: Automate financial reporting, track expenses, and maintain accurate records for tax and auditing purposes.
Document storage and digital signatures: Ensure easy access to documents like lease agreements and contracts, with the added convenience of e-signatures.
Mobile accessibility: Enable property managers to access information and manage operations from anywhere.
Custom workflows: Customize processes to your business requirements, from leasing to maintenance.
Budget, scalability, and integration capabilities: Choose software that fits your budget, scales with your portfolio, and integrates with other tools you use.
Customer support & user experience: Look for software that offers responsive customer support and an intuitive user interface to minimize the learning curve.
Selecting the best property management software is essential for improving operational efficiency. Tools like RIOO stand out for their online rent payments and digital lease agreements. This helps teams manage their portfolios with less manual effort.
Schedule your demo now and discover how RIOO can transform your property management!
So, once you know what to look for, your next goal is skimming through the top property management software.
Choose software that fits your portfolio, whether it’s a single unit or multiple properties. In this section, we’ll walk you through the top 10 rental property management software options for 2025. These are ranked for their functionality, ease of use, and scalability.
Comparison Table
|
Software Name |
Best For |
Standout Feature |
|---|---|---|
|
RIOO |
Fast-growing property teams |
Customizable workflows + rent reporting |
|
AppFolio |
Large-scale portfolios |
Full-featured automation suite |
|
Buildium |
Small to mid-sized property managers |
Easy-to-use accounting + eLeasing |
|
Rent Manager |
Hybrid long + short-term units |
Deep customizability + mobile access |
|
DoorLoop |
Owner-managed portfolios |
Fast onboarding + clean UI |
|
TurboTenant |
Individual landlords |
Free tier + tenant screening |
|
Propertyware |
Enterprise-level portfolios |
Advanced reporting and maintenance tracking |
|
Rentec Direct |
Small landlords |
QuickBooks integration + tenant portals |
|
Baselane |
DIY rental owners |
Banking + rent automation in one tool |
|
Hospitable |
Short-term rentals |
RIOO is a comprehensive property management software platform designed to enhance the efficiency of property management teams. With features like lead management and community configuration, RIOO is ideal for businesses looking to scale quickly. Here’s a closer look at the pros and cons of RIOO:
|
Pros |
Cons |
|---|---|
|
Customizable workflows for community, mall, and multi-property setups. |
It may feel overwhelming for managers handling only 1–2 properties. |
|
Automated and customizable rent reporting dashboards and tenant reminders. |
Some features are best utilized with RIOO onboarding support. |
|
Hassle-free 30+ integration through popular tools like Salesforce, HubSpot, Slack, etc, for real-time updates and digital onboarding. |
No free plan, but the ROI is worth the cost for active managers. |
|
Scalable with your team as your portfolio grows from one room to 600+ communities. |
Not ideal for those needing a simple, one-property solution. |
|
Sales query management and quote generation help to maintain transparency in the sales process. |
Not suitable for someone who doesn't need scaling in business. |
RIOO stands out as a top contender for businesses looking to simplify property management tasks while ensuring flexibility and growth.
If you Do It the RIOO Way, you can organize your property management operations within a few clicks!
AppFolio is designed to meet the needs of property managers overseeing large portfolios. With AI-driven features and strong reporting capabilities, it is well-suited for those managing residential, commercial, or mixed portfolios. AppFolio enables property managers to focus on scaling their businesses while automating time-consuming tasks.
|
Pros |
Cons |
|---|---|
|
Easy to handle and manage. |
Best for 50+ units, not for smaller portfolios. |
|
Quick access to tenant, owner, and work order info. |
Few third-party app integrations. |
|
Automates leasing, tenant screening, and accounting. |
High initial cost, especially for smaller teams. |
Buildium is a well-rounded property management software that suits small to mid-sized portfolios. This is known for its user-friendly interface and strong customer support. It helps property managers efficiently handle tasks like rent collection, maintenance management, and tenant communication. With accounting features and customizable options, Buildium offers great value. However, some limitations in basic plans may require an upgrade for access to advanced tools.
|
Pros |
Cons |
|---|---|
|
Responsive and helpful customer service. |
Expensive for smaller portfolios; basic plan lacks key features. |
|
Easy rent payment options to improve on-time payments. |
Occasional glitches and limited customization. |
|
Work orders and maintenance requests can be easily tracked. |
Initial setup can be tricky for new users. |
Rent Manager is a powerful property management software designed to simplify daily tasks such as tenant and lease tracking, accounting, and maintenance. While comprehensive, its complexity and pricing may not be ideal for smaller portfolios.
|
Pros |
Cons |
|---|---|
|
Centralized platform for managing tenants, leases, and maintenance. |
The interface can be overwhelming for new users. |
|
Organized accounting and detailed financial reporting. |
Pricing can be high for smaller portfolios. |
|
Mobile app for easy access and management on the go. |
Requires time to learn and may have a steep learning curve. |
DoorLoop is a straightforward property management software designed for efficiency. With features like tenant communication, rent collection, and accounting, it simplifies management tasks. However, its learning curve and cost may be a consideration for some users.
|
Pros |
Cons |
|---|---|
|
Intuitive interface for easy navigation and management. |
Steep learning curve, especially with the accounting system. |
|
All-in-one platform with tenant screening, rent collection, and maintenance management. |
Customer support can be slow, particularly via phone. |
|
Tenant portal for secure communication and maintenance requests. |
Pricing can be high for smaller portfolios or additional features. |
TurboTenant is a user-friendly property management software designed for landlords managing small portfolios. It offers key features like online rent collection, tenant screening, and lease management. This software offers a free version that makes it a great option for budget-conscious landlords. However, its limitations make it less suitable for larger or more complex property management needs.
|
Pros |
Cons |
|---|---|
|
Tenant screening tools, such as background checks and income verification, are used for reliable tenant selection. |
Background checks may lack depth compared to specialized services. |
|
Automated online rent collection and reminders for convenience. |
Best suited for smaller portfolios; not ideal for managing large volumes. |
|
Customizable state-specific digital lease agreements with e-signatures. |
Some features require paid add-ons, and transaction fees apply. |
Propertyware is a property management software designed to handle larger portfolios. It offers a comprehensive feature set with strong reporting capabilities. It’s ideal for businesses needing detailed financial tracking and scalable options. However, its complexity and occasional usability issues can present challenges, particularly for new users.
|
Pros |
Cons |
|---|---|
|
Scalable for different portfolio sizes, with customizable subscription plans. |
System downtime and slow loading times are reported by some users. |
|
Responsive customer support is praised for being helpful and patient. |
The user interface may not be as visually appealing or user-friendly as competitors. |
|
Includes accounting tools like payment management, budgeting, and QuickBooks integration. |
Occasional errors and crashes disrupt workflow. |
Rentec Direct is a user-friendly property management software ideal for property managers looking for efficient rent collection. While it is praised for its customer support and pricing, some users find the interface outdated and certain features lacking, particularly for large portfolios.
|
Pros |
Cons |
|---|---|
|
Responsive customer support is praised for addressing issues quickly and effectively. |
Accounting errors can be difficult to correct. |
|
Offers a comprehensive set of tools, including tenant screening and online vacancy publishing. |
Limited tenant screening options for smaller portfolios. |
|
Reasonably priced with various plans to suit different needs. |
Lack of a full API limits customization options. |
Baselane is a financial platform designed to simplify rent collection, bookkeeping, and banking for landlords. With its free rent collection and bookkeeping tools, it's an attractive option for managers looking to manage finances efficiently. However, limitations in the app and customer service, as well as certain transactional constraints, may be a concern for some users.
|
Pros |
Cons |
|---|---|
|
Free rent collection and bookkeeping tools, ideal for landlords just starting out. |
The Baselane app requires further development and improvement. |
|
Competitive Annual Percentage Yield (APY) and cash-back rewards on debit card purchases. |
Customer service response times can be slow, and support is limited to online ticketing. |
|
Fast payouts for rent payments, typically processed within 2-5 days. |
Withdrawal and deposit limits can restrict certain transactions. |
Hospitable is a property management software tailored for short-term rental hosts. This offers key features like automated messaging, channel management, and centralized listing management. While it’s praised for automating guest communication, some users experience integration issues and slower response times from customer service.
|
Pros |
Cons |
|---|---|
|
Automated messaging saves hosts significant time and effort. |
Integration issues with certain booking platforms. |
|
Centralized channel management to prevent double bookings. |
Customer service can be slow or less responsive at times. |
|
Customizable message templates for more personalized communication. |
Limited functionality for hosts with more complex needs. |
Also Read: The Hidden Costs of Skipping the Details in Property Setup
When it comes to the top 10 rental property management software, RIOO stands out as a top choice for larger portfolios. Its revenue optimization, asset valuation, and legal compliance features make it a comprehensive solution for improving efficiency. RIOO offers the flexibility to grow with your business in the U.S. and globally as your portfolio expands.
If you’re looking to optimize your property management processes and increase efficiency, RIOO provides a powerful edge.
Ready to see how it can efficiently manage your property management operations? Book a demo call with our team today!
What is the best software for rental property management?
For comprehensive features, RIOO stands out as the best option for property managers, especially those managing larger portfolios. For smaller portfolios, tools like TurboTenant or Rentec Direct may be more suitable.
What software do landlords use the most?
RIOO and AppFolio are popular among larger property managers. On the other hand, DoorLoop and TurboTenant are favored by smaller landlords for their ease of use and affordability.
Is Excel still used for rental management?
Some smaller landlords may still use Excel. However, it lacks automation, tenant communication, and legal compliance tools that modern software, like RIOO, provides. It's advisable to upgrade to specialized software for better efficiency.
What’s a good tool for mixed short-term and long-term rental management?
Rent Manager and Hospitable work well for both short- and long-term rentals. Hospitable is great for short-term rental management, while Rent Manager excels at hybrid portfolios.