Managing properties in today’s real estate environment demands innovative solutions that automate processes, enhance communication, and ensure financial clarity.
That’s because the real estate market in North America is set to grow at a CAGR of 3.39% from 2025 to 2029, reaching a market volume of US $172.71 trillion by 2029.
This expanding market means you face increasing demands to streamline operations and reduce overhead costs. That's where property management software comes in. These platforms offer a centralized solution to handle everything from rent collection to maintenance, making the entire process more efficient.
In this comprehensive guide, we’ll explore the top 11 property management software for 2025, highlighting their features and benefits so you can find the right fit for your needs.
Property management involves overseeing and maintaining real estate properties, ensuring they are occupied, well-maintained, and compliant with regulations. It includes a wide range of responsibilities like tenant screening, rent collection, lease management, legal compliance, maintenance coordination, and financial tracking.
Managing multiple properties can prove to be overwhelming, which is where property management software comes in, offering automated solutions for these tasks. Using a robust property management software offers a myriad of advantages:
Streamlined Operations - You can automate routine tasks such as rent collection, lease renewals, and maintenance requests, reducing your manual workload.
Improved Communication - Software solutions enable direct communication between you and your tenants, ensuring issues are addressed promptly.
Better Financial Management - You can easily track income, expenses, and tax-related details with complete transparency and accuracy.
Enhanced Tenant Satisfaction - With online portals for payments and maintenance requests, your tenants can enjoy convenience, boosting retention.
Scalability - As your property portfolio grows, software systems can scale to handle the increased properties without compromising efficiency.
Using property management software, you can focus more on strategic decision-making and less on administrative tasks, leading to improved service delivery and tenant satisfaction.
Armed with this foundational knowledge, let's dive into the leading software options that are shaping the future of property management in 2025.
Do you also feel overwhelmed by the sheer number of property management platforms available in the market? With the presence of an estimated 326,000 property management companies in the U.S. currently, your choice definitely isn’t easy.
To help you navigate through the options, we’ve curated a list of 11 top-rated software solutions for 2025.
|
Software |
Notable Features |
Advantages |
|
RIOO |
Customizable dashboards, automated rent collection, maintenance management |
All-in-one platform, user-friendly, cloud-based, robust security |
|
AppFolio |
AI-powered leasing, mobile access, automated billing, maintenance tracking |
Scalable, comprehensive features, excellent customer support |
|
Rent Manager |
Multi-property support, accounting tools, mobile access |
Flexible, customizable, strong reporting capabilities |
|
Buildium |
Tenant screening, online payments, maintenance tracking, accounting tools |
User-friendly, strong accounting features, good customer support |
|
TurboTenant |
Free listings, online applications, lease generation, payment processing |
Cost-effective, easy to use, excellent for small landlords |
|
Yardi Breeze |
Online leasing, accounting, maintenance management, mobile access |
Affordable, scalable, user-friendly interface |
|
Entrata |
Integrated leasing, accounting, marketing, resident portals |
Comprehensive suite, customizable, strong support |
|
Propertyware |
Online leasing, tenant portals, maintenance management, accounting tools |
Tailored for single-family rentals, robust features |
|
SimplifyEm |
Tenant tracking, accounting, maintenance management, mobile access |
Simple interface, affordable, good for small to medium portfolios |
|
MRI Software |
Commercial property management, accounting, leasing, maintenance tracking |
Robust for large portfolios, customizable, strong reporting |
|
Landlord Studio |
Mobile app, tenant screening, online payments, accounting tools |
Mobile-first approach, user-friendly, good for small landlords |
RIOO is an all-in-one cloud-based property management platform designed to simplify both residential and commercial property management. It combines modern technology with user-friendly tools to streamline leasing, maintenance, financial tracking, and tenant communication for you.
It’s powerful, flexible, intuitive, and mobile-friendly, which makes it the go-to choice for businesses across the United States and Canada.
What truly differentiates RIOO from many platforms on this list is the depth and quality of its built-in features.
Unified Lease and Tenant Management - RIOO allows digital lease creation, renewal tracking, auto-notifications, and tenant verification for hundreds of units in one seamless flow.
Automated Rent Collection - You can set up recurring rent schedules, late fee rules, and automatic reminders with RIOO, enabling your tenants to pay directly through their portal.
Seamless Financial Tracking - You can easily track your property's income, expenses, and financial performance with RIOO’s real-time reporting.
Streamlined Maintenance Management - Your tenants can submit maintenance requests directly on the portal, enabling you to respond promptly. RIOO lets you assign preventive maintenance tasks and track their progress from their portal.
Real-Time Dashboards and Reports - RIOO offers visual dashboards that display KPIs that matter most to your business, such as occupancy rates, overdue rents, maintenance metrics, and more.
Cloud-Based and Mobile-Ready - RIOO’s modern, mobile-first architecture allows you to access your properties and data from anywhere, anytime.
Bank-Grade Security - With end-to-end encryption and audit trails, RIOO keeps your financial and operational data secure at every level.
RIOO combines operational efficiency with business intelligence, giving you more time to focus on growing your portfolio, not just managing it.
Everything in One Place - Instead of switching between spreadsheets, inboxes, and third-party tools, RIOO lets you centralize all tasks, communication, and reporting into a single interface.
Speed to Action - With automated alerts and real-time data, you can act faster when approving leases, responding to service requests, or tracking overdue payments.
Adaptable to Your Workflow - You can customize workflows, access controls, and dashboards to match your internal processes without workarounds or compromise.
Improved Tenant Relationships - RIOO gives your tenants access to self-service portals for payments, service requests, lease info, and communications. This boosts their satisfaction and retention.
Fewer Errors, More Accountability - Digital processes reduce human error and allow you to assign, track, and audit every task across your team.
“With RIOO, finally, we have it all under one roof. It made our business so much easier, and if we ever get stuck, we know they are"
Ivana Ivkic, Agent, Financial Expert at Umbrella Properties
Want to experience seamless property management? Switch to RIOO to simplify leasing, maintenance, and financial tracking to manage properties smarter and grow faster.
AppFolio Property Manager is a cloud-based platform designed to streamline residential and commercial property management. It focuses on providing mobile access, tenant portals, and integrated accounting tools.
Known for its ease of use, AppFolio helps you automate daily tasks, reduce paperwork, and improve communication with tenants. This makes it another popular choice across the United States and Canada.
Mobile Tenant and Owner Portals - You and your tenants can access rent payments, maintenance requests, and important documents via mobile apps.
Built-in Accounting - It offers real-time financial tracking, including expense management and reporting compliant with industry standards.
Automated Workflows - You get automatic reminders for rent payments, lease renewals, and maintenance schedules to keep operations on track.
Simplifies Communication - The platform streamlines tenant and owner interaction through integrated portals.
Robust Accounting - The solution eliminates the need for separate financial software with its comprehensive built-in tools.
Mobile Flexibility - It enables you to oversee properties anytime and anywhere via its mobile-friendly platform.
“AppFolio has changed the day-to-day dynamic of our property managers. It's allowed them to be away from their desks more than they usually would be.”
Danielle Miner, Chief Operating Officer at Sunbelt Properties
Rent Manager is a versatile, cloud-based property management system that supports a wide variety of property types, from residential to commercial. It focuses on integrating leasing, accounting, and maintenance into a single platform.
Rent Manager appeals to property managers looking for customizable features and remote access across properties in North America.
Workflow Automation Engine - Rent Manager lets you customize and automate complex workflows and business processes without coding, improving operational efficiency.
Built-In CRM Tools - The platform offers various tools to help manage leads, prospects, and communications to streamline tenant acquisition and retention directly within the platform.
Document Management System - It facilitates secure storage, sharing, and management of property-related documents with version control and audit trails.
Customizable Platform - Rent Manager can easily adapt to varied property types and management styles with configurable modules.
Comprehensive Financial Control - It can centralize accounting and reporting for accurate, real-time insights.
Remote Accessibility - The platform easily facilitates property management on the go with its mobile-optimized applications.
“The software itself offers a lot of tools that help our office do our job more efficiently and effectively. On top of that, the customer service is excellent.”
Don McLi, Heartland Property Management
Buildium is a cloud-based property management platform tailored for residential properties, including single-family homes, condos, and multi-family units. It offers essential tools for lease tracking, online rent payments, and maintenance requests.
It’s mainly known for its user-friendly interface and seamless onboarding. This makes it a practical choice for property managers focused primarily on residential portfolios across the U.S. and Canada.
Tenant Screening - Buildium facilitates the automation of background and credit checks to help you find reliable tenants quickly.
1099 E-Filing - Buildium simplifies tax season by automatically generating and electronically filing 1099 forms, ensuring compliance and saving you time on paperwork.
Online Rent Payments - Its online rental payment platform enables tenants to pay rent and fees securely through a dedicated tenant portal.
Comprehensive Accounting Suite - The platform includes full general ledger accounting, budgeting, and tax reporting tailored specifically for property management needs.
User-Friendly Interface - Buildium offers an easy-to-navigate platform that new users can easily use, even without any extensive training.
Tenant Communication Tools - The platform facilitates direct messaging between you and your tenants and keeps tenants updated with automated notifications.
Streamlined Payment Processing - Using Buildium reduces your manual collection efforts and also improves cash flow.
“Buildium is an extension of your team… It’s our engine. It’s what keeps us going. Buildium is doing so much for us behind the scenes that we don’t have to have someone doing.”
Jeannie Connors, VP of Operations & Law at Realty Solutions
TurboTenant offers a cloud-based property management system focused on simplifying rental marketing and tenant screening for small landlords and property managers.
It emphasizes ease of use, helping landlords list properties, collect applications, and automate rent payments with minimal fuss.
The platform will appeal to you if you’re an independent landlord or small property manager across the U.S. and Canada.
Rental Advertising - TurboTenant provides tools to create professional rental listings quickly, complete with photos, descriptions, and screening criteria that attract qualified tenants.
Listing Syndication - Once your property is listed, the platform automatically syndicates it across multiple popular rental websites, maximizing exposure without extra effort.
Lease Agreements - It offers customizable digital lease agreements that can be sent, signed, and stored online, streamlining the leasing process from start to finish.
Expense Tracking - The platform helps you keep a clear record of all property-related expenses, making it simpler to monitor your cash flow and prepare accurate financial reports.
Cost-Effective - The platform offers a free plan with essential features ideal for small portfolios, making it highly affordable in the long run.
Simple Tenant Screening - The platform’s intuitive tenant screening feature reduces risks and minimizes eviction rates by providing quick background checks.
Easy Property Marketing - The software helps you expand the scope of your property exposure without any additional advertising costs.
“TurboTanant is the most information detailed site that I could find. The way it presents every aspect of info needed is clear, organized, detailed and accurate. I couldn't of asked for better.”
Mary Franco
Yardi Breeze is a cloud-based property management software tailored to streamline residential property operations with straightforward, easy-to-use tools.
It focuses on accounting, online rent payments, and maintenance tracking to help property managers stay organized.
Designed for simplicity, Yardi Breeze appeals to small- and mid-sized portfolios across the U.S. and Canada, seeking basic automation without complexity.
Customizable Reporting - Yardi Breeze provides customizable reports for financials, occupancy, and performance metrics, offering greater flexibility and insight into operations.
Real-Time Accounting - The software provides seamless financial tracking and reporting to keep your books accurate and up to date.
Automated Lease Renewals - The platform allows for automatic lease renewal notifications and tracking, streamlining the process without manual intervention.
Document Storage - It lets you securely upload and access lease agreements, invoices, and other critical documents in one place.
Affordable Pricing - The software offers competitive pricing suited for small businesses with limited budgets.
Simple Interface - Yardi Breeze boasts an easy-to-understand interface that minimizes your learning curve, allowing you to start managing properties quickly.
Cloud Access - The platform allows you to manage your portfolio securely from anywhere via desktop or mobile devices.
“We were able to set up a complex in about 30 minutes. The process was easy, straightforward and seamless.”
Allan Shapiro, Castle Rock Real Estate
Entrata delivers an integrated property management platform designed for multifamily communities. It offers leasing, marketing, accounting, and maintenance tools unified into one system.
Widely adopted by larger property management firms, Entrata provides solutions that address diverse operational needs across the U.S. and Canada’s residential real estate sector.
Integrated Leasing Tools - Entrata simplifies the management of applications, tenant screening, and lease signing electronically to accelerate turnover.
Streamlined Resident Services - It provides your tenants with easy rent payment options and service request submission.
End-to-End Reporting Suite - The platform’s detailed financial and operational reports help you track performance and compliance with ease.
Advanced Automation - Entrata offers robust automation features for tasks like lease renewals, payment reminders, and tenant communications, saving time and improving operational efficiency.
Streamlined Vendor Management - The platform simplifies vendor management with a centralized system for everything, reducing administrative burdens.
Customizable Marketing Tools - It helps scale your property marketing efforts by providing customizable marketing tools to manage property listings, track leads, and generate reports.
“Entrata will allow Passco to grow its business through the efficiencies of the software. It will make the process easier for the onsite staff, as well as produce more profit. We felt that Entrata was the best software for us.”
Suzy Cottle, CFO, Passco Companies
Propertyware is a robust, cloud-based property management software that helps property managers and owners effectively oversee their portfolios.
With a focus on residential properties, Propertyware offers customizable solutions for lease management, tenant communication, and maintenance tracking.
This platform is designed to simplify complex property management tasks, making it an effective tool for businesses in need of a comprehensive solution.
Customizable Lease and Tenant Management - Propertyware allows you to customize your lease terms, automate renewals, and track tenant information from a single platform.
Lead Tracking - The platform offers advanced lead tracking functionality, helping you convert prospects into tenants by efficiently managing inquiries, follow-ups, and communication.
Accounts Payable/Receivable - With its integrated accounting and reporting tools, you can easily track and manage vendor invoices, rent collections, and owner distributions.
Tenant and Owner Portals - The platform offers customizable, user-friendly portals for both you and your tenants, streamlining communication and enhancing tenant satisfaction.
Comprehensive Maintenance Lifecycle Management - Propertyware offers an integrated solution for managing the entire maintenance process, enhancing tenant satisfaction and operational efficiency.
Robust Customization Capabilities - The platform allows you to tailor workflows, dashboards, and reports to meet specific business needs, enabling more precise control over operations.
AssetProtect Insurance Solution - Its AssetProtect solution offers a master insurance policy that reduces tenant liability and provides comprehensive coverage, safeguarding both you and your tenants.
“Propertyware is highly customizable, even having an open API available. This makes the software flexible based upon your individual processes rather than having to tailor your processes to work within the software, as is the case with Propertyware’s competitors.”
Todd Ortscheid, CEO at Central Georgia Realty, LLC
SimplifyEm is a user-friendly property management software tailored for small landlords and property managers. Designed with simplicity in mind, it helps you manage leases, track rent payments, and handle expenses effortlessly.
Whether you’re managing a handful of units or just a couple of properties, SimplifyEm ensures you stay organized without overwhelming you with unnecessary features.
Automated Accounting - SimplifyEm automates accounting processes, helping you efficiently track income and expenses, and generate financial reports.
Faster Reconciliation Workflows - The platform streamlines bank reconciliation, allowing you to quickly and easily match your transactions with bank records.
Integrated Rental Applications - The software integrates rental applications directly into the platform, enabling you to screen prospective tenants seamlessly.
User-Friendly Interface - SimplifyEm offers an intuitive, easy-to-navigate interface suitable for users without technical expertise.
Customizable Lease Templates - It offers customizable lease templates, enabling you to easily create, modify, and use lease agreements that suit your specific property needs without starting from scratch each time.
Affordable Pricing - The platform provides a cost-effective solution for landlords with small portfolios.
Efficiency for Smaller Portfolios - The platform is designed specifically for smaller-scale property managers, which makes managing a few properties seamless and efficient.
“It is engineered to be user-friendly, making it easy even for those of us who are a bit older and technologically challenged. I’ve had to call for help a dozen, or so, times and have always been greeted by a friendly, determined and enthusiastic professional who made really quick work of whatever problem I’ve had.”
Franklin Fletcher, Property Manager
MRI Software is a comprehensive property management solution designed for commercial and residential property managers.
With its deep integration capabilities, it offers a wide range of tools to handle everything from lease administration to facilities management. It's designed to work seamlessly across various property types, allowing you to manage large portfolios efficiently.
MRI is particularly known for its flexibility and scalability, making it suitable for both small property owners and large enterprises.
Property Accounting - MRI Software offers a powerful property accounting feature that provides complex revenue recognition, budget tracking, and detailed financial reporting.
Energy Management - It also provides a comprehensive energy management module that allows you to monitor and optimize energy consumption across your properties.
Comprehensive Lease Management - The platform efficiently handles complex lease structures, renewals, and document management for various types of properties.
Scalable & Flexible - MRI offers smart customization options that cater to your large, complex property management needs.
Powerful Integrations - The platform integrates well with third-party software tools, enabling you to build a tailored tech stack.
Data-Driven Insights - The software also provides you with advanced analytics and business intelligence features to drive smarter decision-making.
“The software is very feature-rich and, the best part, the customer support is extremely responsive. There was practically no wait!”
Shaun Shahmardian
Landlord Studio is an affordable property management platform designed for landlords and small property managers.
Its simple interface and mobile-first approach allow you to easily track rental income, manage tenants, and handle maintenance tasks.
Whether you manage one unit or multiple, Landlord Studio helps automate processes and reduces administrative burdens, making it ideal for independent landlords.
Tenant Finding and Screening - Landlord Studio offers an integrated tool with built-in screening features to help you find and screen quality tenants.
Rental Accounting - The platform simplifies rental property accounting by offering a cloud-based solution for tracking income and expenses and generating reports.
Tax Reporting - It also provides a tax reporting feature that creates detailed tax reports to help you stay compliant and prepared for tax season.
Cost-Effective - Landlord Studio offers a low-cost solution for independent landlords, with the most essential features included in its free plan.
User-Friendly - The platform is easy to use, with intuitive mobile and desktop apps that require minimal setup.
Mobile Access - You can manage your properties on the go, which is very convenient if you’re a busy professional.
"I tested out several other programs before purchasing Landlord Studio and I'm very happy with it so far. One of my favorite features is the ability to just snap a picture of a receipt and put it in the correct rental unit expense."
Kelly W
After exploring these property management software options, it's clear that each one offers distinct advantages depending on the size and complexity of your portfolio.
However, as you evaluate these software, it's crucial to identify a few essential features that must be present in your chosen property management solution.
When selecting property management software, it’s important to understand the key features that can make your daily operations smoother, more efficient, and cost-effective.
The right software should address the different challenges you face, regardless of the number of properties you’re managing.
Here are a few features your ideal property management software must have:
Tenant and Lease Management
Centralizes resident profiles and lease details in one place.
Automates lease renewals and rent schedules.
Tracks deadlines to ensure smooth, timely operations.
Online Rent Collection
Offers multiple secure payment options to tenants.
Enables automated rent collection to reduce late fees.
Provides real-time financial tracking for improved cash flow management.
Maintenance Management
Allows tenants to submit maintenance requests directly through the platform.
Assigns tasks to staff or vendors and track their progress.
Ensures timely resolutions to enhance tenant satisfaction.
Automates invoicing and expense tracking.
Generates financial reports and tax documents quickly.
Ensures accurate and efficient financial management.
Scalability and Customization
Can grow with your portfolio.
Has customizable features that suit your unique needs.
Can adapt to your evolving business requirements.
In 2025, choosing the right property management software is more crucial than ever. With the presence of a multitude of software in the market, the choice has never been this difficult. However, when choosing your ideal software, it’s essential to have your specific needs in mind.
With the growing complexity of managing diverse portfolios, RIOO stands out as a top contender among the top 11 property management software options.
Unified Platform - RIOO integrates leasing, finance, maintenance, and tenant communication into a single, user-friendly interface.
Cloud-Based Access - RIOO helps you manage your properties from anywhere, ensuring flexibility and real-time updates.
Automation at Its Best - RIOO’s automated rent collection and maintenance tracking reduce manual tasks, saving time and minimizing errors.
Scalability - Whether you're managing a single property or a vast portfolio, RIOO adapts to your needs.
For property managers seeking efficiency, scalability, and a comprehensive solution, RIOO offers a modern approach to property management. Get in touch with us to explore RIOO's features further, and start simplifying your property management today.