What is a rent roll?

Lenders use the rent roll to check the income supporting a loan: how many units are let, at what rents, for how long, and whether tenants are paying. They often compare it with bank statements and leases during underwriting. A rent roll that ties back to the general ledger is easier to verify and can shorten the review.

A rent roll is a snapshot across all units at a date. A tenant ledger is the running record of charges and payments for one tenant over time. Balances on the rent roll should agree with the ledgers behind them.

At least monthly, in line with billing and month-end close, and whenever it is shared with owners, lenders or buyers. Always state the "as of" date, because rents, balances and occupancy change constantly. A dated rent roll that matches the month-end ledger is easier for owners, lenders and buyers to rely on, and changes since the last version can be explained.