NetSuite Property Management Software: Portfolio Setup

Yes. Properties in several countries and currencies can be modelled, with multi-country and multi-currency support coming from NetSuite. Each property links to the legal entity that owns it, and consolidated reporting across entities typically uses NetSuite OneWorld.

The RIOO implementation team maps and migrates property, tenant and lease data while preserving the history you need, such as past leases and balances. The scope of history is agreed during planning, and migrated data is reconciled against your old system before go-live so opening balances match.

Portfolios change after go-live, for example when a block is split into phases or a property moves to a new entity. Restructuring is planned with the RIOO team so units, leases and history stay linked and historical reports remain accurate after the change.

Yes. Role-based access limits each user to the properties and data their role requires, so a field inspector sees only their assigned buildings, units and inspection tasks. They cannot open financial records or other properties, which protects resident and owner data while keeping the inspector focused on their own work.

Setup time depends on the number of properties, entities and integrations, and on how clean your existing data is. A milestone plan with dates for structure, data loading, testing and go-live is agreed at kickoff, so you know the timeline before work starts.

Yes. Properties, buildings, units and their attributes can be imported in bulk from a spreadsheet during implementation, using a template that matches the RIOO hierarchy. This is how most large portfolios are loaded, and the import is checked against unit counts and square footage before leases and balances are migrated.

Yes. A single building can hold residential units, retail suites and offices, each with its own unit type, lease type and charge templates. Reports can then show results for the whole building or for each segment, which supports fair cost allocation and separate reporting to residential and commercial stakeholders.

Recording square footage, bedrooms, floor and other attributes on each unit is strongly recommended, because they drive rent pricing, cost allocation, CAM shares and vacancy reporting. Attributes can be added later, but loading them at setup means reports and allocations are accurate from the first billing cycle on RIOO.

Yes. Parking spaces, storage lockers and similar spaces can be set up as their own rentable records linked to a property, with their own charges. They can be leased with a home or separately, so availability and income for each space type are reported alongside the main units.